Office Manager- Herndon, VA

Office Management · Herndon, Virginia
Department Office Management
Employment Type Full time

Pexip is looking for a passionate and energetic Office Manager to support the Americas team. If you enjoy completing tasks that you know will make someone else's day brighter and a little more easier than this is the perfect job for you!

This position will be located in the Washington, DC Metro area. 


Responsibility: Ensure that the Herndon office runs smoothly by managing office processes to help work run as efficiently as possible and keep employees happy and productive



  • Maintain kitchen and coffee station supplies and cleanliness
  • Ordering Thursday Team lunch
  • Maintain office supplies
  • Organize, maintain shared office spaces (e.g. conference rooms, hotel desking)
  • Coordinate contractors for any fixes or repairs needed to the office
  • Handle incoming and outgoing packages and mail
  • Handles office communications, including meeting invitations for the theater (e.g. All Hands, Diversity & Inclusion Events)
  • Coordinate new hire activities, such as mailing welcome kits, ordering business cards, etc
  • Collaborates with Pexip Managers to help plan departmental events and initiatives
    • hotel bookings at our designated hotel(s) for Pexip-ers
    • event coordination
    • reserve conference rooms
    • order lunches and make dinner reservations (as requested)
  • Provides as-needed support (scheduling, planning, etc.) to directors, managers, and executives
  • Work with Marketing to support requests for swag and event materials (e.g. product sheets, tablecloths, banner stands etc)
  • Other HR tasks assigned as needed



  • Proven experience as an office administrator, office assistant or relevant role (Preferred)
  • 2 or 4 year diploma/degree in English, Marketing, Business, Management or Human Resources (preferred)
  • Outstanding communication and interpersonal abilities
  • High energy, positive “can-do” attitude, takes initiative
  • Excellent organizational skills
  • Excellent knowledge of MS Office

About Pexip:

Pexip provides a unique approach to video communication on any device and across traditionally incompatible technologies such as traditional video conferencing, Microsoft Skype for Business, WebRTC in-browser video, and mobile. Pexip software is used by organizations to overcome B2B video communications and collaboration challenges or to build new innovative ways of B2C video communications channels. The Pexip solution integrates natively with multiple technology platforms and is a part of an organization’s strategic IT solution. Pexip customers exist across all industries including within financial services, healthcare, government, manufacturing, legal services, education, pharmaceutical, and countless others.

The Pexip culture builds on a strong foundation of solid values. We are passionate and love what we do. We believe in the power of video communication, and together we work to enable people to communicate better and more efficiently. At Pexip, work is not a place, but a part of your life, and something you enjoy to the fullest. Every day, we are committed to making work simpler, more productive, and more efficient for all our customers. We want to make a lasting change.

Pexip has HQ in Oslo, Norway, main offices in London, UK, Stockholm, Sweden, New York and Herndon, US and Sydney, Australia, as well as sales offices across the globe.

Pexip is an equal opportunity employer and evaluates applicants regardless of an individual’s age, race, color, gender, religion, national origin, sexual orientation, disability or veteran status. We celebrate diversity and are committed in creating an inclusive environment for all employees. Diversity and culture are what make Pexip so unique! 

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  • Location
    Herndon, Virginia
  • Department
    Office Management
  • Employment Type
    Full time